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IVC Evidensia Academy handling of personal data

Privacy Policy & Data Collection Rights

IVC Evidensia Iberia (“We”) are committed to protecting and respecting your privacy.

This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By engaging with our Academy sessions to provide veterinary services or visiting, you are accepting and consenting to the practices described in this policy.

For the purpose of the EU General Data Protection Regulation 2016/679, the data controller is IVC Evidensia Iberia.

Information categories we may use

We may collect and process the following data about you:

your name
your address
your e-mail address
your phone number
your food requirements/allergy information
your photograph
video footage of sessions

Information you give us

You may give us information about you by filling in forms via links and or on our website (our website) or by corresponding with us by phone, e-mail, face to face in a practice or surgery, or otherwise. This includes information you provide when you engage us to provide the services described in our Terms and Conditions, register to use our website, subscribe to our service, participate in discussion boards or other social media functions, enter a competition, promotion, survey or feedback.

How we use your information

We process your data to provide the services and products defined in our Terms and Conditions. Our legal basis for processing this data falls into one of the following categories:

To enable us to form a contract with you to provide services
Where we have your consent – such as for marketing purposes

We may share the information about you defined above with certain third parties, to enable us to provide the products and services defined in our Terms and Conditions. These include Venue Finding Solutions, venues, and trainers or other providers who support us in providing services to you.

We will retain information about you for as long as we have a legitimate business interest to do so. After this your information will be securely destroyed where possible or at least anonymised where destruction is technically impossible.

Securing your information

We understand the importance of keeping your information safe and secure, and we use a range of technical and organisational measures to achieve this. We only allow access to your information to those who have a legitimate business need to do so, and under strict confidentiality. We have processes in place to deal with potential breaches to information security, and these include communication to you and our regulators where we are legally required to do so.

Your rights

Under the GDPR you have the following rights over your information:

To fair processing by us of your information – we have to be clear and transparent about what we do with your information.

To access, correct, update, or request that we stop processing or delete your information. To exercise these rights please contact us via your practice.

To opt out of marketing communication – please see the GDPR page on how to do this and the categories of communication we use.

To withdraw your consent for processing where we rely on your consent to process your information.

To complain about our collection and processing of your information

If you contact us to exercise any of these rights, we may ask for information about you to positively identify you and verify your request is valid.

You can contact us at